Privacy Notice

Neston Flower Society

Privacy Notice – Personal Information about our members

The Data Protection Act 2018 (DPA 2018) controls how your personal information is used by organisations, businesses or the government.  It is the UK's implementation of the General Data Protection Regulation (GDPR).

Privacy Notices

As a ‘data controller’ the Trustees must give to members certain information,
commonly called a ‘privacy notice’ about the sort of data they hold, the purpose for
which it is used and individual’s rights in relation to their data. The Neston Flower
Society’s Privacy notice is set out below.

Where we obtain your information

To enable the Society to communicate with its members we hold information about
you, which has been provided by you on the Membership Application Form and the
Gift Aid Declaration Form.

The Information we hold includes your name, address, email address, telephone
number and whether you are a taxpayer.

How we use your information

Your Information will be used to communicate with you from time to time about the
activities of the Flower Society.

Why we use your information

The lawful basis for processing your data is the fact that you have given us your
consent to do so.

Sharing your Information

We share your information, if you are a taxpayer, with Her Majesty’s Revenue and
Customs (HMRC) to enable the Society to claim back Charity Gift Aid.

HMRC in this context are classified as a ‘Data processor’.

Security of your information

The Trustees are committed to ensuring that your personal data is secure. The data is
held on the Membership Secretary’s laptop computer that has appropriate security
passwords and Firewalls. The Society’s Secretary, Treasurer and Programme Secretary
also hold hard copies of the data.

How long do we keep your data?

Your data is retained for the period that you are a member of the Society and is
refreshed annually when you submit a new Membership Application Form.

Your Rights

By law you are entitled to know what personal information we hold about you, the
purpose for which we hold it and the identity of any person to whom it has been
disclosed. You can also ask us to correct any errors in your data and can ask for
unnecessary or outdated data to be deleted. You are entitled to receive a copy of your
information and you can exercise these rights by contacting the Membership Secretary,
contact details of which are on your Programme.

The Information Commissioner

The Information Commissioner (IC) is the UK’s independent authority set up to
uphold information rights and data privacy for individuals. You have the right to
lodge a complaint with the IC if you are dissatisfied with any aspect of the way we
collect and use your personal information.

The Information Commissioner’s website can be found at www.ico.org.uk and you can
call their helpline 0303 123 1113.

Changes and Updates

We will keep this Privacy policy under review and may update it from time to time
without prior notice. Any revised policy will appear on the Society’s website
(www.nestonflowersociety.co.uk) . You can see the latest notice by the date of the
document.

Last updated: May 2022

I confirm that I have read the Privacy notice of Neston Flower Society above and
understand what data of mine is being held and processed and why it is being used
by the Society. I also understand my rights in connection with this data and I give
the Society consent to use my data as set out in this notice.

Name:

Signed:

Date: